From Excel chaos to intelligent database. Automation that works.
We implement workflows that automatically orchestrate your IT processes – from Excel cleanup to fully automated license procurement. No more manual reconciliations and data silos for Companies across Germany.
Automation Packs
Choose the package that fits your IT maturity. All workflows are modular and can be extended step by step.
End Excel Chaos
Experience live how intelligent workflows automatically clean and synchronize your data. Click 'Start Workflow' and see the process in action.
Legacy Bridge
Connect legacy Excel silos with modern ITSM tools. We turn “dead” files into living database objects.
AI Deduplication
Our AI detects duplicates semantically (e.g. “Adobe” vs. “Adobe Inc.”) and prevents data clutter before it happens.
Excel Cleanup Simulator
See how AI automatically cleans your lists.
| Vendor | Amount | Status |
|---|---|---|
| Adobe Inc. | 1200 € | New |
| Microsoft | 5500 € | New |
| Zoom Video | 800 € | New |
| ID | Vendor | Amount |
|---|---|---|
| M-101 | Adobe Systems | 1200 € |
| M-102 | Microsoft Corp | 5000 € |
| M-103 | Salesforce | 3500 € |
Enterprise Workflows
Connect ITSM, SAM and procurement into one seamless ecosystem. Pick a workflow to see it live.
Contract Analysis
No more manual transcription of PDF contracts. Our AI reads documents automatically, understands the content and transfers the data error-free into your systems.
Your value
- No typing errors from manual entry
- Automatic detection of duplicates
- 80% time saving in data capture
Detected Data
ROI calculator
How much time and money does your team burn on manual data entry? Find out.
e.g. incoming invoices, contract reviews, user onboardings
*Estimate based on typical process costs. Actual savings can be considerably higher once avoided errors (compliance) are taken into account.
Our Technology Stack
The Automation Hub connects ITSM, SAM, ERP and collaboration tools into end-to-end workflows — in isolated enterprise environments in Germany and the EU.
ITSM & SAM
- USU
- Matrix42
- ServiceNow
Workflow & Automation
- n8n
- Make
- Azure OpenAI
ERP & Business
- SAP
- Odoo
- Salesforce
- Microsoft 365
Operations & Compliance
- Private cloud
- GDPR compliant
- Hosted in Germany/EU
Ready for the next step?
Find out where the biggest savings potential sits in your processes. Concrete and without obligation.
Suitable for teams of 5 and up • GDPR compliant • No license lock-in
Automation as Enabler
Automation is not an isolated service – it's the glue that seamlessly connects your IT services. We show you how intelligent workflows revolutionize your existing processes.
From automatic license inventory checks to compliance monitoring: Automation makes your IT not only faster, but also safer and more cost-effective.
Automation + SAM
Automatic license inventory checks prevent new purchases. Our workflow checks inventory before each order and only triggers procurement when needed. Through re-harvesting of inactive licenses, you save up to 30% of your software costs.
Automation + ITSM
Intelligent ticket routing logic automatically assigns exceptions to the right responsible person – without admin intervention. 3-way match automation detects discrepancies and only creates tickets for critical deviations.
Automation + Procurement
Automated procurement processes from demand notification to invoice verification. Our procurement loop prevents maverick buying and ensures complete transparency in the procurement chain.
Automation + Consulting
Compliance workflows implement NIS2 requirements directly into your ITSM processes – audit-proof and automated. Contract analysis and risk detection run in the background.
Workflow Details
Each workflow is designed to solve concrete problems and achieve measurable savings.
WF-XLS-01
- Excel duplicates lead to data chaos
- Manual reconciliations take hours
- Faulty data causes compliance risks
Smart Excel Upsert: Automatic deduplication and synchronization. PDF contracts are recognized via OCR, matched with existing data and intelligently integrated. From 4 hours to 2 minutes per week.
Request consultingWF-LM-01
- Manual typing of contract data is error-prone
- Clauses and deadlines are overlooked
- Data quality suffers from media breaks
Contract Ingestion: AI reads PDF contracts, extracts terms and costs, and automatically maintains them in Excel or ServiceNow. Includes duplicate check.
Request consultingWF-CROSS-01
- Silos between ITSM, SAM and procurement
- Manual handover points cause delays
- Lack of transparency in the procurement chain
Procurement Loop: Fully automated procurement from demand notification to license assignment. Automatic inventory check prevents new purchases. Integration with ServiceNow, USU and SAP.
Request consultingWF-CROSS-02
- Audit announcements surprise IT
- Manual compliance checks are error-prone
- Reactive measures are too late
Compliance Defense Shield: Automatic monitoring of audit risks. Upon announcement, changes are blocked, assets scanned and risks analyzed. Compliance as an automatic process.
Request consultingThe numbers speak for themselves.
Automation is not a cost center – it's an investment that often pays for itself in under 3 months. Our workflows not only reduce manual work, but also prevent expensive errors and compliance risks.
Example calculation: Process 2,000 invoices per month. Manual: 200+ working hours. Automated: €65 operating costs (n8n Cloud Pro + AI APIs). The savings are obvious.
Cost Efficient
Operating costs of under €70/month for powerful pipelines. AI costs massively reduced through gpt-4o-mini.
Error Reduction
Automated validation prevents human errors. Compliance checks run 24/7 in the background.
Immediate Impact
Workflows are implemented in 2-4 weeks. First results visible immediately after go-live.
The Automation Lifecycle
Our structured approach ensures that your workflows not only work, but are also maintainable and scalable.
Your Value
- Fast Implementation (2-4 weeks)
- Modular Architecture (step-by-step expansion)
- Complete Documentation
Assess
Analysis of your manual processes. Identification of bottlenecks and automation potential. ROI calculation for each workflow.
Design
Creation of workflow architecture (n8n Blueprint). Definition of interfaces, AI components and exception handling. Technical validation.
Build
Implementation of workflows with n8n. Integration of AI components (OpenAI, Google Vision). Development of test scenarios.
Deploy
Go-live with monitoring and logging. Training of key users. Handover of documentation and maintenance instructions.
Optimize
Continuous improvement based on metrics. Adaptation of workflows to changed requirements. Scaling with growing volume.
Start Your Automation Journey
Which of your processes are suitable for automation? We analyze your IT landscape and identify quick wins that pay off immediately.
Dr. Matthias Schuchardt
Founder & Managing Director
"Over 30 years of experience in IT management, software asset management, license management, and procurement."
FAQ
Answers to the most important questions around license management, audits and compliance. Optimised so you find what you need fast.
Still have questions?
Our experts are happy to advise you, with no obligation.