IT and SaaS sourcing
Score software bids against hundreds of technical and security criteria objectively. Compare SaaS vendors, cloud platforms and IT service providers systematically.
Novartum presents ProcurePal
Make your best supplier decisions in record time, without the spreadsheet chaos.
ProcurePal is the central workspace for strategic buyers. Cut up to 70% of your evaluation time with smart templates, automatic Z-scoring and seamless team collaboration.
No credit card required. First setup in under 5 minutes.
Up to 70%Time saved per project
100%Audit-proof and fully traceable
Z-scoringScientific methodology built in
The problem
Another week gone, just to consolidate feedback from five spreadsheets?
Sound familiar? A strategic tender is coming up and you spend days copying feedback from different departments out of broken scoring matrices. Hidden formula errors, inconsistent scales and endless email threads come free with it.
ProcurePal ends that nightmare.
73%of buyers still work in Excel
5+days average project duration
0%transparency without an audit trail
Version chaos
evaluation_final_v3_FINAL.xlsx. Know the feeling? Several versions in circulation and nobody sure which one counts.
Formula errors
Manual calculations in Excel are error-prone. A single copied cell can skew the entire decision.
Email ping-pong
Feedback from departments by email, merged by hand, follow-up questions, ambiguity. The process eats days.
Benefit showcase
The ProcurePal way
We do not sell features, we sell outcomes: time, certainty, oversight.
Benefit 1
Start evaluations in minutes, not days.
Say goodbye to copy and paste. Build company-wide scale sets and smart evaluation templates. Kick off your next software, services or hardware sourcing with a single click, against standards that stay the same every time.
app.procurepal.io
app.procurepal.io
Benefit 2
Identify the objective winner at the push of a button.
Leave error-prone manual arithmetic behind. Assign criteria to your subject-matter experts. Everyone scores independently, ProcurePal consolidates the results in real time and calculates the objective front-runner from scientific Z-scores and weightings.
app.procurepal.io
Benefit 3
See immediately who delivers the best value.
Complex data sets made readable. Compare your shortlist visually in radar charts and detailed value-for-money analyses. Expand the detail down to the smallest sub-criterion so you can justify your decision to management without a single gap.
app.procurepal.io
app.procurepal.io
app.procurepal.io
The ProcurePal workflow
From requirement to a decision you can defend
A structured process that makes your sourcing transparent, traceable and audit-proof.
Your guarantees
- Audit-proof and fully traceable
- Automatic knockout criteria
- Export to Excel and PDF
01
Define standard templates
Set company-wide evaluation categories, weightings and scale sets, or let the AI assistant generate a template for you.
02
Invite experts into the team
Bring in subject-matter experts and assign them specific criteria. Role-based access keeps responsibilities clear.
03
Let everyone score independently
Each team member scores on their own. The system spots knockout criteria automatically and disqualifies unacceptable bids on the spot.
04
Review side-by-side analytics
ProcurePal consolidates every score in real time. Radar charts, score summaries and value-for-money plots make strengths and weaknesses visible.
05
Make a decision you can stand behind
Data-based, traceable, audit-proof. Export the results and document your decision with a complete audit trail.
Excel vs. ProcurePal
Excel was never meant for supplier evaluations.
Procurement teams use Excel because it is there, not because it fits. The real cost stays invisible: hours spent maintaining data, decisions made without an evidence base, risks that only surface during an audit.
ProcurePal was built from the ground up for structured sourcing. No workaround. No compromises.
Data-based decisions
Score calculation
Excel: error-prone pivot tables. ProcurePal: real-time Z-scoring and weighting, automatic, scientific, reproducible.
Collaboration
Excel: email ping-pong and version chaos. ProcurePal: a multi-user workspace with role assignment, comments and automatic consolidation.
Audit safety
Excel: no history, easy to alter. ProcurePal: a 100% audit trail with a logbook. Every change, scoring round and knockout decision recorded.
Templates
Excel: endless Save As and copy-paste. ProcurePal: a dynamic template catalogue with reuse logic and AI support.
Visual comparison
Excel: charts have to be built by hand. ProcurePal: automatic radar and scatter plots, side-by-side matrices, ready for management.
Use cases
Who is ProcurePal for?
From IT sourcing to agency selection, ProcurePal adapts to the procurement situation in front of you.
Industrial procurement
Audit production suppliers against hard quality and knockout criteria such as certifications. Delivery reliability and pricing in one evaluation framework.
Agency pitches
Compare service providers, consultants and marketing agencies fairly and transparently, with methodical care and clear documentation.
Book a demo
Ready to leave the spreadsheet chaos behind for good?
Book a no-obligation live tour and see how ProcurePal digitalises your specific evaluation process in minutes.
Tobias Wolfermann
Director Procurement & Services
"Specialist in strategic IT procurement and contract negotiations with a focus on cost optimization."
✓ Free 14-day trial•✓ No IT integration needed•✓ Ready to go immediately
Everything that matters, at a glance
Frequently asked questions about ProcurePal
Answers to the most important questions around license management, audits and compliance. Optimised so you find what you need fast.
Still have questions?
Our experts are happy to advise you, with no obligation.
ProcurePal is built for heads of procurement, procurement managers and strategic buyers in mid-sized and large organisations. It is a particularly good fit if you compare suppliers regularly, want to involve a team in the evaluation, or need to document your decisions in an audit-proof way.
Spreadsheets are fine for simple lists, but they hit their limits quickly on structured evaluations: no audit trail, no real multi-user support, manual formula errors and no reuse logic for templates. ProcurePal replaces all of that with a platform built specifically for sourcing evaluations, with automatic scoring, knockout detection, radar charts and export.
Z-score normalisation makes sure scores are compared fairly across different criteria, even when the underlying scales differ. Instead of adding up raw points, ProcurePal normalises the values statistically, so no single criterion carries disproportionate weight simply because of how it is scaled.
Knockout criteria are minimum requirements: fail one and a supplier is disqualified automatically, whatever their overall score. You define which criteria count as knockouts when you set up the template, for example ISO certification, a minimum SLA or GDPR compliance.
You describe your sourcing project in plain language and the built-in AI assistant generates an evaluation template from it, with suitable categories, suggested weightings and typical criteria for your use case. You adjust it as needed, but the suggestion takes care of most of the setup work.
Yes. Team collaboration is a core feature. You can delegate criteria to specific experts: the technical lead scores integration depth, the buyer scores commercial terms, legal scores the contract clauses. Everyone works independently and ProcurePal consolidates the individual scores automatically.
ProcurePal exports to Excel for further processing in your own systems, and prints structured PDF reports. You can also share result links with stakeholders who do not have a ProcurePal account of their own.
ProcurePal needs no IT integration and no drawn-out onboarding. Once you have registered you can build a first evaluation template straight away, either by hand or with the AI assistant in a few minutes. The first full supplier evaluation is typically finished the same day.